Planning Board
Preliminary Meeting Minutes –
Recorded by Sharon Rossi
July 8, 2013
Members present: RMarshall, JFletcher, PRenaud, AMoon
7:03 p.m. Minutes
PRenaud began reading the June 24, 2013 meeting minutes. No substantive changes were made, and the minutes were accepted as read.
7:15 p.m. Mail Received:
· Received a letter from Monadnock Survey copy of a boundary plan for Ginni D. Johnson Revocable Trust, Lot 14
· 2014 CIP preliminary worksheet from Town Clerk
· Planning Board Budget Report Y-T-D
· Payment record…Copy SWRPC Invoice dated 5/23/2013, paid by check #63621for CPG1 grant
· Hillsborough County Registry of Deeds Invoice dated 6/1/2013, $50.00 IGuthrie plat
RMarshall gave an update on CPG2, including a copy of the survey results to date. There were 35 electronic returns and 3 written survey comments. He will pick up written comments from the library on Wednesday. He will be providing this information to our consultant; she will use it to prepare a proposal for the advisory committee. The advisory committee will provide their input and our consultant will put together suggested ordinance language. This will be shared with the public on Sept 14th. He asked JFletcher to design another postcard for mailing to let the town know of the ordinance and meeting. Our consultant will re-draft the ordinance after the September meeting and we will have a final ordinance for presentation in January 2014. He advised that he will have two articles e-mailed to KDay for Spirit
inclusion.
7:33 p.m. PCC DBoilard Lot Line Adjustment
RMarshall read Subdivision Regulation Section 3:A explaining what a PCC is.
DBoilard is asking for a lot line adjustment on her two adjoining properties on Ice House Lane. She wants to change the lot line between 23 Ice House Lane (S1, Lot 16) and the adjoining S1, Lot 17 property to align the front yard of S1, Lot 16 with the edge of the common driveway. This will move .1 acres of land from Lot 17 to Lot 16, making Lot 16 a .5 acre property and Lot 17 a 1.1 acre property. She asked the Board for an expedited review of this request. Discussion amongst the Board pointed out there is no right of way to property for KYoung and CBrodeur, abutters. DBoilard replied she allows passage over her property to theirs. DBoilard is not curtailing any access to any of the other property owners. She maintains the road and will continue to do so. RMarshall said he feels it is important to spell out the
easements for the two other landowners so that they have legal access to their property (Lots 14 and 15). RMarshall said we can do the expedited review and Mrs. Boilard will need to submit a Subdivision Application. The procedure is that the Board will notice it in the paper with time and date of the meeting. JFletcher noted that this may be a non-conforming lot. RMarshall read from the Zoning Ordinance, Section 6 Non-conforming Buildings or Land, and found that a Special Exception will be needed from the ZBA. APatt offered to assist her. At 8:15 p.m. the PCC concluded.
8:15 p.m. Review of DPW Proposal
APatt, Town Administrator, presented an overview of a project that was voted on at Town Meeting on a property adjacent to Greenvale Cemetery. The land is west of the cemetery and will be excavated. He presented a schematic showing the location of the access drive and said the excavation will be done a little at a time. The excavation work will be conducted by the Town. Surveying by Todd Land Use has mapped out the property, though the buffer width is under discussion with the Cemetery Trustees and Select Board.
APatt discussed four items of interest for the Planning Board: the buffer zone, the setback perspective from the road, the use of the snowmobile/bike trail, and the results of test pits.
The test pits show the ground has a lot of sand and gravel on it, which is of particular use to the DPW. The DPW will screen the gravel and use it. This will be a progressive, slow building project, not clear cutting and excavation. Reclamation will be done gradually using Best Management Practices. This location and material will be closer to the Lyndeborough side of town and will provide cost savings to the town. This location may be used as a staging area for the DPW once it is in play.
RMarshall commented that he appreciated the Selectmen sending an agent to the Planning Board, as it provides transparency and shows that the Board of Selectmen and other groups in town are working together on this project. The buffer zone is of interest to him and feels that bigger the buffer, the better. This makes a lot of economic sense for the community in the near term and potentially later. Twenty years down the road, this location may provide a location for other community services, e.g. public safety/fire department. JFletcher said he has one concern which is the safety of the trail, especially for snowmobilers. This location could easily see mis-use from people deciding to go off the trail, because it will be so open. JFletcher said we need to have some means of protection to keep people from entering that area.
RMarshall asked if this project will be publicly heard. APatt said there are still some conversations to be had and information to be developed.
PRenaud’s concern is that part of this is in the Village District, and people will not likely be happy with this. He referred to RSA 674.54. There is also concern about noise given the proximity to the lake. Noise travels over water and anyone on or near the lake could be disturbed by the amount of noise generated from trucks, screening activities, etc. He suggested that maybe the operation of the site could be restricted to certain times of the year. The discussion ended at 8:49 p.m.
8:50 p.m. PCC K&K Fontaine – Home Based Business
RMarshall read Subdivision Regulation Section 3:A explaining what a PCC is.
KFontaine is an electrician and would like to secure a permit to operate his business from his home. He explained that the location of his home (248 Forest Road) is in the Residential District, across the road from the Industrial Overlay. Most of his work is around the Monadnock region, none of his actual work is performed at his house and no customers would be coming to this location. His equipment is contained in his box truck. His office is a spare bedroom and his spouse, Kelley, serves as his office manager. There are no deliveries. He will be lettering the truck at some point, but there will be no signage at the house. He wants to ensure that he is in compliance with the town’s regulations. JFletcher, PRenaud, and AMoon saw no need for a Site Plan Review.
9:05 p.m. PRenaud motioned to close the PCC. JFletcher seconded. Vote unanimous in favor.
9:06 p.m. AMoon motioned that the Planning Board finds that a Site Plan Review for the Fontaines’ home based business is unnecessary. JFletcher seconded. Vote unanimous in favor. RMarshall will fill out and mail the permit to the Fontaines on Tuesday, 7/9/13.
9:11 p.m. RMarshall updated the Board on CPG2. The funds left over from CPG1 ($414) have been rolled over into CPG2 by Ben Frost from NHHFA. RMarshall said he is meeting with more groups in town to promote CPG2. General discussion on CPG2 ensued.
PRenaud will have a draft of a new industrial rezoning proposal to present to the Planning Board in early fall. PRenaud asked to schedule September 23rd for presentation. PRenaud also reminded members that July 22nd as deadline for CIP worksheets.
RMarshall commented we still need a Corresponding Secretary. No volunteers at this point.
9:30 p.m. Adjournment
JFletcher motioned to adjourn. PRenaud seconded. Vote unanimous in favor.
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